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Executive Assistant to President
Requirements:
- Must have experience with construction and with Executive Assistant
- Must have at least 3 years experience minimum in commercial construction as an assistant to an Executive/Owner.
- Two to five years experience as a secretary for a General Contractor in commercial construction.
- Excellent attendance; therefore dependability and reliability are mandatory.
- Good communication skills and the ability to work well with superiors, clients, sub- contractors and fellow employees.
- Excellent computer skills with proficiency in MS Excel, MS Word and Contact databases(Act)
- Knowledge of construction procedures and terminology and how a construction business operates.
- Must be a self-starter and motivated to learn new things.
- Must have a pleasant voice with professional telephone skills.
- Ability to handle stress and take constructive criticism in a positive manner.
- Good filing skills essential.
- Ability to prioritize and work at a rapid pace.
- Good organizational skills with special attention to timelines and details.
- Ability to compose professional letters using proper grammar, spelling and punctuation.
- Experience working with blueprints.
- Modest, business casual attire.(no skimpy clothing) / Dress up when meeting with clients
- Good Attitude, like people and enjoy the job (essential).
- Must have own reliable transportation (run errands as necessary/attend meetings/job walks)
- Good attitude and like helping others
Duties
- Owners right hand
- Check/receive owners e-mails
- Schedule owners meetings/calendar
- Screen / make phone call / take messages
- Preparing owner for any meetings, paperwork, etc.
- Must be able to read the owners mind and predict what may be needed
- Order lunch/meetings/owner/jobsites/etc.
- Answer phones (4 plus lines)
- Keep vendor library updated and organized
- Compose letters and documents as needed (proper spelling and grammar)
- Assist in the bid process (must be familiar with blueprints, and the bidding process)
- Copy and mail blueprints (prepare and deliver to Fed-Ex)
- Create spreadsheets and track documents (must be an expert on spreadsheets)
- Track all jobs and bids (paper and computer, very organized is essential)
- Follow up on all bids and jobs
- Collect and track all Subcontractor proposals
- Heavy record keeping, database maintenance, spreadsheet work and follow-up (expert level)
- Heavy filing (attention to detail essential)
- Responsible for organization of file cabinets, supply rooms and blueprints
- Miscellaneous general office duties
- Track and create tool inventory
PLEASE! APPLY ONLY IF YOU MEET
THE REQUIREMENTS LISTED ABOVE !
How to Apply
You may apply online by clicking the
link below.
APPLY
ONLINE
Please do not call us regarding
the status of your submitted application/resume. We
will call you if we have a position available and your
qualifications meet our company needs.
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